A successful event depends on clarity—and this Vendor Agreement gives organizers and vendors a clean, professional framework to outline expectations, responsibilities, fees, and legal protections before the event even begins. Designed for markets, festivals, pop-ups, trade shows, and community events, it helps prevent misunderstandings and ensures every vendor knows exactly what’s required for a smooth, safe, and well-run experience.
What Makes It Different
• Created with legal insight to protect both event organizers and vendors
• Fully customizable in Word for any event type or vendor setup
• Lifetime access so you can reuse it for every market, festival, or pop-up
• Clear, practical language without overwhelming legal jargon
What’s Inside
• Booth and space terms, including setup, teardown, and display requirements
• Vendor fees, deposits, commissions, and payment schedules
• Rules for product sales, safety, promotions, and compliance with event policies
• Liability protections for organizer-related risks or vendor incidents
• Cancellation, refund, and termination procedures
• Indemnification clause for added protection
Why You Need It
• Prevents confusion about event rules, fees, and responsibilities
• Protects organizers from liability related to vendor actions or products
• Ensures vendors understand safety, compliance, and operational expectations
• Provides a clear, enforceable structure if disputes or cancellations occur
• Suitable for events of any size and valid for use in all U.S. states
Use It For
• Markets, fairs, festivals, and seasonal pop-ups
• Trade shows, expos, and vendor-based events
• Food trucks, makers, artisans, and local businesses
• Organizations renting booth or table space
• Any event requiring clear guidelines and a binding vendor agreement
How It Works
• Download instantly
• Edit in Word or complete the PDF
• Print or send digitally for signatures
• Reuse and update for every new event
Legal Disclaimer
These templates are for educational and informational purposes only and do not constitute legal advice. OVIDIA. is not a law firm, and purchasing or using these templates does not create an attorney–client relationship. Customize documents for your specific needs and consult a licensed attorney in your jurisdiction for legal guidance.
