Because a $400/hour lawyer shouldn’t be the only way to stay protected.
Contracts written by attorneys are expensive, and most women-of-color founders can’t afford that level of access. The result? Too many of us are left unprotected when clients cancel last minute, vendors fail to deliver, or unexpected costs cause conflict. This Event Planning Agreement Template was created to close that gap. It’s written in plain language, fully editable in Word, and shaped by real disputes I’ve personally experienced—so you can avoid those same issues.
People don’t always respect minority-owned and women-owned businesses the way they respect corporations. This contract helps them see you differently—not as someone they’re supporting, but as a professional running a legitimate, protected business.
What Makes It Different
• Crafted with legal insight and lived experience, using clauses inspired by real conflicts
• 100% customizable—edit in Word, print, upload to DocuSign, or add to booking tools like Acuity
• Instant access with lifetime use—download immediately and reuse whenever needed
• Concise but comprehensive—covers what matters without unnecessary legal jargon
What’s Inside
• Detailed scope of services including venue coordination, vendor management, and logistics
• Payment structure covering deposits, service fees, and cancellation policies
• Clear client and planner responsibilities for smooth communication and workflow
• Liability waiver protecting you from unforeseen vendor or venue issues
• Termination and refund policies for financial security
• Clauses for additional charges, overtime, or last-minute requests
Why You Need It
• Prevents misunderstandings by defining expectations and deliverables upfront
• Protects you from liability tied to vendor errors, cancellations, or unforeseen changes
• Ensures clients understand payment structure, deposits, and additional fees
• Builds credibility—showing your business operates with structure and professionalism
• Compliant across all states and adaptable to any event type or planning business
Use It For
Weddings, corporate events, private parties, fundraisers, or any occasion requiring a professional event planner or coordination team
How It Works
• Purchase and download instantly
• Open in Word to edit your details and pricing
• Print, sign, or upload to digital platforms like DocuSign
• Integrate into your client workflow or automation system for easy onboarding
This is your contract, your protection, your peace of mind—ready in minutes.
Legal Disclaimer
These templates are for educational and informational purposes only and do not constitute legal advice. OVIDIA. is not a law firm, and purchasing or using these templates does not create an attorney–client relationship. Each contract is fully customizable and should be reviewed for your specific business needs. For questions about your particular situation, consult a licensed attorney in your jurisdiction.
